1. Who this notice is for
This notice is for job applicants and potential candidates whose personal data is processed through Scrini AI by an employer, staffing agency or recruiter that uses our platform (the "employer"). If you applied for a job at Scrini itself, our Privacy Policy applies instead.
2. Who is responsible for your data
The employer is the controller of your data. It decides which roles you are considered for, which Scrini features are used and how long your data is kept. Scrini AI (Scrini AI Private Limited) is the employer's processor, also called a service provider: we process your data only on the employer's instructions and under a contract that protects it. If it is not clear which employer contacted you, reply to the message or email support@scrini.ai and we will tell you.
3. Where your data comes from
From you, when you apply, reply to a message, take a phone screen, video interview or assessment, or book an interview. From the employer, for example from its applicant tracking system or past applicants. From public and professional sources the employer chooses to search, such as job boards, LinkedIn, GitHub and niche talent networks, and from Workor if you have a profile there. Where the law requires it, the employer must tell you where your data came from, at the latest at first contact or within one month.
5. How AI is used and who decides
Scrini's AI agents source, contact, screen and assess candidates and summarize the evidence. They do not make the hiring decision. The employer's recruiters and hiring managers review the results and decide, and they can override any score. You can ask the employer for a human review of an AI-assisted result, for an explanation of how it was reached or for an alternative way to be assessed. Our AI Transparency Notice explains each AI feature, what it considers and the laws that apply.
6. Why your data is used
Your data is used to consider you for roles, contact you, assess your fit and skills, schedule interviews, keep a record of the hiring process and keep the platform secure. The employer chooses the lawful basis, usually taking steps at your request before a possible employment contract or its legitimate interest in hiring. Where the law requires consent, for example for some recordings or AI video interviews in Illinois, the employer asks for it before that step.
7. Who can see your data
The employer's hiring team. Scrini staff who need access to provide support, security or maintenance, under confidentiality duties. Our subprocessors, such as cloud hosting and communication providers, listed on our Subprocessors page. Tools the employer connects, such as its applicant tracking system or calendar. Authorities, only where the law requires it. We never sell your data, never share it with other employers and never use it to train or fine-tune shared AI models.
8. How long your data is kept
The employer sets how long your data is kept. When the employer asks us to delete it, or its contract with us ends, we delete or anonymize it within 30 days, and backups are deleted on a 35-day cycle. If you live in Illinois and took an AI video interview, you can ask the employer to delete the video, and it and everyone it shared the video with must delete it within 30 days.
9. Your rights
Depending on where you live, you can ask to access your data, correct it, delete it, receive a copy, restrict or object to its use, withdraw consent and not be subject to a decision based solely on automated processing that significantly affects you. You can also ask for an explanation of an AI-assisted result and for a person to review it.
10. How to use your rights
Contact the employer first, since it controls your data. If you are not sure who that is, or need help, email our privacy team at hello@scrini.ai (subject: Privacy) or support@scrini.ai with the employer's name and the role. We will pass your request to the employer within 5 business days and help it respond. You can also complain to your data protection authority.
11. Stopping messages
You can stop outreach at any time. Use the unsubscribe link in any email, reply STOP to an SMS or WhatsApp message or tell the agent on a call that you do not want to be contacted again. Your opt-out is recorded and the employer must honor it. If you keep receiving messages after opting out, email support@scrini.ai.
12. Recordings
Phone screens and video interviews are recorded and transcribed so the employer can review exactly what was said. You are told when you are speaking with an AI agent. Where the law requires notice of recording or every party's consent to record, the employer is responsible for giving that notice and getting consent before recording starts.
13. Security and international transfers
Data is encrypted in transit and at rest, access is limited by role and activity is logged. Data is hosted on AWS in India and Germany, and employers can choose EU-only hosting. When data leaves the EEA, the UK or Switzerland, we use the EU Standard Contractual Clauses (with the UK Addendum) where required. Our Privacy Policy and Data Security Policy have the details.
14. Accessibility and accommodations
If you need an accommodation, such as more time, a different format or a conversation with a person instead of an AI agent, ask the employer or reply to the message you received. Our Accessibility Statement explains how we support this.
15. Children
Scrini is not directed at children. Employers must not use it to assess anyone under 16, or under 18 where local law requires it, or anyone below the minimum working age where they hire.
16. Changes and contact
We will update this notice when our processing changes, and the date at the top shows the latest version. Questions? Email our privacy team at hello@scrini.ai (subject: Privacy) or support@scrini.ai.
